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The role of Employee Self Service tool in HR

By August 23, 2017 No Comments
The role of Employee Self Service tool in HR

HR departments constantly seek ways to increase efficiency and accuracy, such as minimizing paperwork, organizing employee data, and handling payroll and benefits.

Most modern online HRMS have ESS portals, which allow employees to execute job-related tasks previously handled by HR.

Employees can request time off and log work time and attendance through a web-based system with employee self-service. They can also access personal documents such as their personnel file and related company resources and complete or improve personal information.


What is employee self-services?

Employee self-service is a workflow technology that enables employees to manage their organisation related human resources related activities at fingertips.  information technology, and other administrative requirements. ESS frequently streamlines basic tasks, such as updating personal information, accessing employee handbooks, documenting leaves and personal days, and is often available through a web or internal portal.

Employee self-service (ESS) allows businesses to work more efficiently and save time. Simultaneously, it improves data accuracy by allowing staff to handle some administrative tasks.


How does the ESS tool work?

Companies are increasingly granting employees access to various services within HR software as a result of modern technology. The idea is to streamline administrative processes by allowing staff to do activities on their own time.

Employee self-service makes it much easier to do the following things:

  • Preparing for annual leave Apply and track leave at fingertips
  • Keeping track of time 
  • Using a digitizing personnel file to update employee information

This HR technology of ESS tool is a terrific method for cutting down on administrative tasks and providing employees with instant access to their personal HR information. The following are some of the advantages of the ESS tool:


Time Savings

Routine HR administration spends time and energy better used by management (or your HR staff, if you have one). Those in charge of HR will have more time to focus on strategic business partnerships, hiring, and training with an ESS system.

Employees are no longer required to wait for someone to conduct research and deliver the copies they need. Companies can use ESS to quickly provide critical salary, rules, and benefits to their whole staff.


Payroll and accurate time tracking

Do you recall agonizing over incomplete timesheets or employees who forgot to clock out in the good old days? Employees can fill their timesheets as soon as they are reminded using self-service time and attendance software. Then they can make the necessary adjustments to their accounts. Timesheets that are complete and accurate also help to avoid payroll errors.


Benefits Management 

Routine benefits administration takes up a lot of time for HR professionals or management in small organizations. All employee benefits information, including employer and employee contributions, coverage details, and payment history, may be tracked and monitored using an HCM

Employees can also keep track of their benefits and retirement savings plan participation, eligibility, and statements. There will be no more scouring the internet for information or answering questions that employees could readily find on their own. Your employees should be able to locate and use their benefits quickly through the ESS tool.

Your staff will be able to access what they need whether they are in the office or working remotely using any device. PeopleWorks online HRMS Solutions provides valuable and straightforward HR management solutions for organizations of all sizes. The goal is to help firms support their people management functions to emerge as a motivated workforce capable of achieving collaborative business success.

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